Short Term Landlords

What is a short term let?

A short term let is a holiday let and runs for a fixed period. Lets can be anything from a few nights upwards.

Why choose short term letting?

  • Most of our short term landlords are second home owners who let their properties when they are not using them
  • Short term letting provides flexibility to landlords as they can use their property from time to time
  • Gives peace of mind as your property is regularly inspected and cleaned
  • Financial security as rent is usually paid upfront

Running cost comparisons

Rents for short term lets are higher than the equivalent long term rents but landlords are responsible for the day-to-day running costs.

Short Term/Festival Long Term (6 months+)
Council tax Landlord pays Tenant pays
Utilities Landlord pays Tenant pays
Internet Landlord pays Tenant pays
Changeovers Landlord pays n/a
Maintenance Landlord pays Landlord pays
Insurance Holiday let cover required Landlord cover required

Our Short Term Services

We provide a full management service and landlords can relax in the knowledge that we are managing every aspect of the letting cycle:

  • advertising the property
  • accompanied viewings
  • securing bookings
  • preparing contracts
  • written and photographic inventories
  • collecting & processing rents
  • handling deposits
  • handling keys
  • arranging cleans
  • organising day to day maintenance
  • property inspections
  • inventories

We charge no set up or advertising fees, only commission on any rental income.

Short Term – 15% +VAT commission on rental income

Landlord FAQs

What rental price can your property achieve?

By visiting your property we can provide a realistic no-obligation rental valuation. Our valuations are based on our local knowledge and take into account current market conditions.

During our visit we can also provide advice on preparing your property for the rental market including the necessary safety requirements.

How do we market your property?

Your property will be promoted on our modern, user-friendly, informative website. The website enables clients to make an enquiry 24 hours a day, 7 days a week.

Our website is an invaluable tool when trying to sell your property to prospective clients. The internet is the biggest source of enquiries for all types of letting so we have invested in maintaining a good web presence and search engine optimisation.

We have agreements with a number of partner websites where we market your property alongside our own website. Depending on the availability of your property these include Citylets, Gumtree, Lettingweb & Zoopla.

Our personal approach means we get a great deal of repeat business and referrals. Our client database is constantly growing and we are always pro-actively marketing our services to new organisations and businesses.

Most short term guests do not view properties before they book. Any viewings that do take place are accompanied by an At Home In Edinburgh representative and are at the convenience of any resident guests.

How should you prepare your property?

Demand for quality is getting greater all the time and competition is fierce, especially during the festival period. Guests expect to move into a property and live as they would at home, so expect WIFI to be provided.

To achieve the best possible rental price presentation is everything. Most short term guests do not view properties before they book, so presentation through photographs is very important.

Our photographer will help you dress the property for photographs. We ask that you prepare for the visit by having your property looking its best – clean & tidy with no clutter, beds made and lights turned on. Plants or flowers can enhance the images. We can provide a list of recommended items to be left in a property.

Who are our guests?

There are many reasons why people find themselves needing short term accommodation:

  • extended holidays
  • visiting friends & family
  • temporary relocation to Edinburgh e.g. to attend a course or work placement
  • renovation works are being carried out on their own home

We have a network of relocation agents and insurance companies that use our services to re-house people for short term periods.

Our aim is to find the right guests who will look after your property. We obtain as much information as possible about guests and only agree to a let when we are comfortable with the match. Your property is our priority.

Do we take a deposit?

We take a deposit at the point of booking and retain it for the duration of the let. The deposit is there to protect your investment. The amount will depend on the length of the guests stay and the size of your property. We always make the deposit amount clear to you for each booking.

When will you get paid?

Rents are paid to you at the start of each month in arrears for any rental income earned in the previous month. You will also receive a detailed electronic statement.

Rents are paid by BACS straight into your account unless otherwise agreed.

How are changeovers managed?

We take pride in the standard of our properties and this is vital to maintaining our reputation and securing returning guests. Our properties are professionally cleaned between bookings and left in immaculate condition for new guests. If guests arrive to a clean and well presented property, they are more likely to take care of it and leave it in the condition they found it.

Our team of regular cleaners undertake changeovers (cleaning and linen change) unless otherwise instructed by landlords. Any costs incurred will be deducted from your rental income.

We can provide a hire linen service for our properties, which means linen is always hotel quality for guests. The cost of hired linen is the same as getting linen laundered at the laundrette plus landlords do not have to replace linen on a regular basis.

Who do we use for repairs?

We aim to address maintenance issues as soon as they arise to ensure your property is maintained to the best possible standard.

Our team of trusted, competitively priced tradesmen & cleaning professionals have worked with us for many years

Guests are provided with a 24/7 emergency contact number in case any issues arise during their stay.

Do you need to tell your insurance company?

An owner is responsible for ensuring that their property and its contents are covered by adequate insurance including any extra cover required to cover booking cancellations. Guests are advised to have their own belongings insured separately.

Please contact us for more information about landlord insurance.

What regulations do I need to comply with?

We can advise you on the various statutory requirements you must comply with as a landlord. Below is a summary of the current regulations:

Gas Safety Certificate (valid for 12 months)

If your property has any gas appliances a landlord Gas Safety Certificate is legally required to prove that they are in safe condition. The annual check typically costs around £60+VAT.

Portable Appliance Test (valid for 12 months)

A PAT checks all the landlords portable electrical appliances in the property are safe to use (not required for tenants appliances). It typically costs £35+VAT.

Electrical Installation Condition Report (valid for 5 years)

A registered electrician needs to carry out an inspection of the:

  • Installations for the supply of electricity
  • Electrical fittings including the consumer unit (or fusebox), switches, sockets, light fittings, etc.
  • Fixed electrical equipment including heating equipment, boilers, smoke alarms etc.

Anything that fails to pass the electrical safety inspection must be replaced or repaired immediately.

An EICR needs to be carried out every 5 years and the cost of the report is around £100+VAT.

Smoke detectors and fire blankets

Guidance states that there should be at least:

  • One functioning smoke alarm in the principle room which is frequently used by the occupants for general daytime living purposes
  • One functioning smoke alarm in every circulation space, such as hallways and landings
  • One heat alarm in every kitchen
  • All alarms need to be mains powered
  • All alarms should be interlinked

The number and position of the alarms will depend on the size and layout of your property. There should be at least one alarm on each floor. We can arrange quotes for any work needed.

We recommend that a fire blanket is also left in the property.

CO detectors

Landlords must provide a long-life battery or mains powered detector in any space that contains a carbon-based fuel appliance (excluding cooking appliances) e.g.

  • Gas/oil boiler
  • Gas/oil fire
  • Wood burning stove or open coal fire

There should also be one in any bedroom or living room which is bypassed by a flue.

Non-resident landlords

If you live outside the UK for more than 6 months of the year then it is in your interest to register as a non-resident landlord with HMRC by completing a NRL1 form. If you do not register we are obliged to deduct 20% tax from your rent and pass this onto HMRC. This will usually be considerably more than you would otherwise need to pay.

You can find the appropriate form at www.hmrc.gov.uk/cnr/nr_landlords.htm. Our agency reference is 904/NA 052582.